Planning for International Corporate Events

AT Events Group
Aug 6, 2022
5 min read

Updated: Feb 16, 2024

Wonder how we as an event management company assist in event planning and ensure your event run smoothly overseas?

international projects, overseas event planning, mice event, corporate event overseas international, fly overseas, accommodation, travel incentive, event management corporate events conference and team building — International corporate event planning requires precise coordination, cultural awareness, and legal compliance for a successful experience across diverse locations.

Event Organiser Specialised In Overseas Conference

Here at AT Events Group, we have a team of international event planners who focus on what you need and advice you on what's best for you based on your objective.

Be it company retreats, family retreats or apex conferences and seminar, with our international event packages, we will help you to plan your overseas travel needs and all events needs from start till end.

We have been to countries like Thailand, Malaysia, Indonesia, Australia, Japan, China .. organised numerous overseas event like fashion show, trade show, conferences / seminars, company retreats, company dinner and dance and event dance party overseas!

Especially when you're organizing an international corporate event, having a wide network of contacts is crucial at this point.

That's where our team of experienced apex corporate event planners comes in. We have extensive connections with vendors worldwide, ensuring seamless execution of your event.

Whether it's finding the perfect venue, managing logistics, or navigating cultural differences, our expertise and global network guarantee success for your event.

Why is this important?

Because the right contacts can help you save time and money as well as make sure that your event goes off without any problems at all.

You need to know who you can trust. Holding an event overseas is so important that you do not want it being sabotaged by bringing in people from back home who do not understand our way of life. If a few people are needed for the event planning, then we as the international event planners have contacts for that too.

Working with a locally based event planner in your destination can be a good starting point and also allows you to build on what they already offer through their experience and references.

When you travel overseas for a conference, it’s important that every detail is taken care of. We guarantee to help with any flight or hotel booking needs and provide you with tips on how to get around the city during your stay.

Our goal is to make your trip as seamless and comfortable as possible.

Services We Provide:

Flights and Hotel Bookings
Full Accommodation
Private Transport & Tours
Event Logistics
Audio Visual and Lightings Support
Event Photography & Videography
Event Management
Event Conceptualisation
Pre-Event Activities
Professional Emcees with Years of Experience in Overseas Event
After Party
And many more

As an apex corporate planner, we don't just plan your event, we help build it. We work with you to create the design and content that will resonate with your attendees and bring vision to life.

We also have a range of different international conference packages available to suit your budget, so please do not hesitate to contact us directly if you would like further information on any aspect of our international conference offerings.

As an event management company, we have extensive experience in organizing events both domestically and overseas. We understand that organizing events can be a complex and challenging process, especially when it involves international logistics, language barriers, and cultural differences.

Therefore, we offer a comprehensive range of services to ensure that your event runs smoothly overseas, from the initial planning stage to the execution and post-event follow-up.

Event Planning and Coordination

We work closely with our clients to understand their specific needs and objectives for the event.

Our international event planners develop a detailed event plan that outlines all aspects of the event, including the schedule, budget, logistics, and resources required. We also assist in selecting the venue, sourcing equipment, and coordinating with vendors and suppliers.

We have a team of experienced international event planners and coordinators who work tirelessly to ensure that every detail of the event is executed flawlessly.

Our planners and coordinators are fluent in several languages and have extensive experience in working with different cultures and customs, making it easier for us to navigate any language or cultural barriers that may arise.

Logistics and Travel Arrangements

Organizing an overseas event involves a range of logistical challenges, including transportation, accommodation, visas, and customs clearance.

As an apex corporate planner, we have established partnerships with travel agents and logistics providers who can assist in arranging transportation and accommodation for attendees, and help with the customs clearance process.

We also provide on-site support to ensure that attendees have a seamless experience. Our team is available to assist with airport transfers, accommodation check-ins, and any other logistical needs that attendees may have.

Technical Support and Equipment Rental

We understand the importance of having the right technical equipment and support for an event to run smoothly.

We have established partnerships with local suppliers who can provide high-quality equipment, including audio and visual equipment, lighting, and staging. Our technical team is also available on-site to ensure that all equipment is set up correctly and operating smoothly.

Risk Management and Contingency Planning

While we always strive for a flawless event, we also understand that unforeseen circumstances can arise. We work with our clients to identify potential risks and develop contingency plans to mitigate these risks.

We also have a crisis management plan in place to ensure that we can quickly and efficiently respond to any emergencies that may arise.

Post-Event Follow-Up

After the event, we conduct a post-event review to evaluate the success of the event and identify areas for improvement. We also provide a detailed report that outlines the event's key metrics, including attendance, feedback from attendees, and any other relevant data.

In conclusion, as an event management company, we have a group of international event planners who possess extensive experience in organizing events overseas.

We offer a comprehensive range of services to ensure that your event runs smoothly, from event planning and coordination to logistics, technical support, and risk management. With our experience, expertise, and attention to detail, we can help ensure that your overseas event is a resounding success.

Venue Sourcing and Logistics

One of the critical aspects of planning a conference is finding the right venue. We have a vast network of contacts in Thailand and can help our clients find the perfect venue that meets their requirements and budget.

We take care of all the logistics, including venue bookings, transportation, accommodation, and catering, so that our clients can focus on the content and programming of their conference.

Legal and Compliance

Different countries have different laws and regulations, and it is crucial to ensure that the conference complies with local legal requirements. We work with our clients to ensure that their conference meets all the legal and compliance requirements in Thailand. This includes securing the necessary permits and licenses, ensuring that the content of the conference is appropriate for the local audience, and complying with local tax laws.

Marketing and Promotion

We understand the importance of effective marketing and promotion to attract attendees to a conference. We work with our clients to develop a marketing and promotion plan that is tailored to the local audience in Thailand.

We help to create compelling marketing messages and develop effective promotional campaigns to ensure that the conference reaches the right audience.

Program Development and Execution

We have a team of experienced conference planners who work with our clients to develop and execute the conference program. We work with the client to identify key themes, topics, and speakers and develop a schedule that maximizes the value of the conference for the attendees.

We also provide on-site support to ensure that the program runs smoothly and that any issues are addressed quickly and efficiently.

Translation and Interpretation

Thailand is a country with a unique culture and language, and it is essential to ensure that the conference content is accessible to the local audience.

We provide translation and interpretation services to ensure that the conference is accessible to all attendees. We have a team of experienced translators and interpreters who are fluent in both English and Thai and can provide high-quality translation services for conference materials and interpretation services for live presentations.